LFETP Learning Management System: Request for Proposal

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January 15th, 2022

Project title: Development of A Learning Management System (LMS)

Project overview

A learning management system is a type of software that houses training material in a variety of forms (videos, PDFs, games) and tracks what users are learning over time. Essentially, an LMS delivers educational content to its users in a centralized location. It also handles a variety of other tasks, including the following:

  • Registering courses
  • Performing skill gap analysis
  • Tracking and reporting user data
  • Handling course administration

About Liberia Field Epidemiology Training Program

The Liberia Field Epidemiology Training Program (LFETP) was established in 2015 to help achieve the priorities outlined in the Post-Ebola Investment Plan for Building a Resilient Health System in Liberia.

The program builds capacity in surveillance officers and other public health workers for routine surveillance and emergency preparedness.

Liberia FETP’s goal is to strengthen field epidemiology capacity to contribute effectively to addressing epidemic problems in Liberia

Project goals.

  1. To give access to a pool of resources: A Learning Management System has the capacity to hold a plethora of content within itself, aiming to provide a wide set of information to the learner.
  2. To eliminate the traditional barriers: The traditional methods of teaching have certain barriers or rather limitations that this LMS successfully tries to overcome. The chances of missing out on important classes, not understanding the concept in the very first attempt and not having the privilege of accessing course materials in one’s own style are some of the drawbacks that a traditional learning method is coated with.
  3. To make learning effective: With technology in education, one gets the privilege to add all sorts of creative and effective elements that make education fun and fruitful in nature.
  4. To give the privilege of accessing content anytime: LMS makes it convenient to give the privilege of accessing the content 24*7.
  5. To considerably save time, energy and money: Time, energy and money are three most important elements that when conserved, will bear fruits for time to come. Having said this, one of the objective’s of an LMS is to considerably save time, energy and money of both the learner as well as the institution.
  6. Streamline training process: Learning sessions now need not be a redundant process or rather the “one size fits all’ concept. It is designed to look after the needs and requirements of each and every learner.
  7. Track, Assess, and Report: An LMS does not only aim to make learning sessions interesting and informative in nature, it also sees to it that how effective these sessions have been.
  8. Mobile LMSLearn on the Go: One of the biggest advantages of learning management systems is the ability to take it anywhere.

To reach these goals, Liberia Field Epidemiology Training Program accepts bids in response to this Request for Proposal.

The project details are as follows:

Schedule

The project schedule will be finalized during Phase 2:

Project Phasing Approach

Selected Vendor (also known as “the vendor”) will utilize the following phased transition plan with the intent of being ready to cutover to the vendor solution within 90 days, or another mutually agreed timeframe, from the project kick-off. The proposed phases are described below.

LiberiaFETP is implementing a new system with the Vendor that is capable of meeting all of the requirements outlined above in the “Project Goals” section.

The following sections outline the detailed plans for the phases of our overall implementation plan:

  • Phase 1: Project Start-up & Baseline Configuration
  • Phase 2: System Deployment

Phase 1 – Project Start-up & Baseline Configuration

Selected Vendor will commit the required resources to begin project start-up and initial requirements gathering activities during contract negotiations. Based on material and information presented within this RFP and our industry knowledge and experience, the selected Vendor will be able to start establishing the project infrastructure, discuss implementation options, begin gathering requirements for a baseline configuration, and analyze the source system data. This baseline configuration will be a basis for demonstration and initial discussions with LiberiaFETP.

This phase of time is estimated at approximately 15 days from contract award with the main deliverable being a final form of contract, noting final approval and execution will likely span into Phase I.

Phase 1 – Milestone 1: Project Start-up

The selected Vendor project team, led by the Contractor Project Manager (CPM) will be responsible for the initial setup and ongoing coordination of the following items and activities in support of the project:

  • Coordinate and manage the activities of Contractor’s project personnel
  • Maintain Contract communications through LFETP’s Project Manager, including a communication plan that will define the steps, processes and tools utilized to communicate project information to LFETP employees and senior management
  • Collaborate and develop a project work breakdown structure and schedule
  • Develop a project charter (e.g., business objectives, project scope, program solutions, governance and project structure, success factors, milestones and risk management plan)
  • Create and communicate a project directory (resources and contact information associated with the project)
  • Develop a risk register to provide a format for recording project risks that can be discussed during weekly quality review meetings as well as a monthly risk assessment meeting
  • Frame a structure to discuss change management to define how modifications to the statement of work and agreed upon requirements will be evaluated, changed and coordinated
  • Define the steps and processes to be utilized to ensure a sufficient level of quality is maintained throughout the life of the project within a quality management plan

During the project start-up phase, the structure will be put in place to support all of the above activities through the remaining phases of the project.

To address the specific requirements of the RFP, the project start-up phase will be largely focused on reviewing the entire scope of the multi-phase project to drive the planning and scheduling of the remaining project phases.

Develop Context Diagram

The purpose of the context diagram is to provide a graphical, high-level overview of all of the key stakeholders, the core processes/functions, and the interactions between the stakeholders and the core processes/functions. The purpose of the context diagram is to provide an easy-to-understand, visual depiction of the entire scope of the project. The context diagram is used throughout the project to allow project participants to maintain a solid understanding of how each detailed activity completed with the project fits into the broader scope of the project.

Phase 2 – System Deployment

If all the milestones in Phase 1 are strictly adhered to, this phase will be a smooth process of deploying, configuring, and testing vendor’s solutions with a pilot team before finally deploying the solution for public use.

Target deliverable schedule.

The expected project completion date is 31st March 2022. If this date is not met or needs to be adjusted, include your readjusted proposed date, as well as the reasoning for shifting the schedule. All proposed dates will be taken into consideration.

Evaluation metrics.

LiberiaFETP evaluates bidders and proposals based on the following criteria:

  • Previous experience/past performance.
  • Samples and/or case studies from previous projects.
  • Experience and technical expertise.

Submission requirements. Bidders must adhere to the following guidelines to be considered:

  • All proposals must be addressed to the Resident Advisor, Liberia Field Epidemiology Training Network (LFETP)
  • Only bidders who meet all metrics in the evaluation section should submit a proposal.
  • Interested bidders should submit the RFP and address it to [point of contact name and email address] by no later than 5pm on 25th January.
  • Samples and references should be included along with the proposal.
  • Proposals should not exceed 15 pages long.
  • Failure to comply will result in an automatic rejection.
  • A proposed schedule must be included and clearly expressed.

Contact information.

For questions or concerns in relation to this RFP, please reach out to Liberia Field Epidemiology Training Network at afenetliberia@afenet.net

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